ࡱ>  &bjbj ee'g  ppppp8TR4&:> 4 3333333$x6*93p@"@@3pp 4@^pp3@3.#0#%j#/3"40R47/9Z9(#0#09p0@@@@@@@33b0@@@R4@@@@9@@@@@@@@@ 6: Telephone Calls to: Robert ConnellyDirect Line: 0121 464 2983Email: electionsoffice@birmingham.gov.ukRef: ST/PD reviewDate : 4th September 2017 To: all Councillors, MPs, Euro MPs, political party representatives, Police and Crime Commissioner, Stella Manzie, Kate Charlton, Catherine Parkinson, Press Office The Review of Polling Districts and Polling Places (Parliamentary Elections) Regulations 2006 and Section 17 of the Electoral and Administration Act 2013. Following on from my letter dated 10th February 2017, I am now in a position to consult with you on the feedback received in response to the original proposals in order that I can make my final recommendations to Council Business Management Committee (CBM). Here is a link to the revised proposals -  HYPERLINK "/info/20097/elections_and_voting/1054/local_government_boundary_review" /info/20097/elections_and_voting/1054/local_government_boundary_review For ease of reference I have set out the original Acting Returning Officer (ARO) proposal and the new proposal by ward. There is also a link to the redrawn polling district maps, showing the effect of the proposed changes. Only wards where we have had feedback are included, so if a particular ward is not listed, then the original ARO proposals will be put forward to CBM. There is a link within the page to all documents forming the first part of this review. Comments should be made in writing by 22nd September 2017 at the latest to: Robert Connelly, Head of Electoral Services, Elections Office, Council House, Victoria Square, B1 1BB Or Fax to 0121 212 1065 Or e-mail to  HYPERLINK "mailto:electionsoffice@birmingham.gov.uk" electionsoffice@birmingham.gov.uk with the words Review of Polling Places 2017 in the heading Or phone 0121 464 2983 Yours sincerely Robert Connelly Robert Connelly Head of Electoral Services For you information I have set out below the original terms of this review as set out in my letter of 10th February 2017 The Local Government Boundary Commission boundary review was finalised in September 2016. Changes to the ward boundaries within will take effect from 2018. As a result of this review, will be represented by 101 councillors serving 69 wards, comprising of 37 single-member wards, 32 two-member wards (there are currently 120 councillors representing 40 three member wards). In order to move towards the new arrangements, we are undertaking a full review of Polling Districts and Places in order to ensure that polling stations are located in the most suitable place within the new wards. Criteria to be followed during this review The 2021 projected electorates of each polling district to be used A policy of minimal disruption to electors All electors to be given reasonable facilities for voting Replacements for temporary portacabins should be found if possible Ideally, the polling station will be within its own Polling District Up to 2,000 electors may be allocated to one polling station (if the premises are suitable, two polling stations up to 4,000 electors may be provided) based on the Electoral Commission guidance No polling district to have less than 1000 electors unless a natural boundary makes this a necessity, or the polling district must be kept separate in order to identify the streets contained as being part of a different constituency from the rest of the ward No polling premise should be shared by two or more wards Any new premise/polling station identified should have good access for people with disabilities Where possible, natural boundaries are to be used e.g. railways, major road, waterways etc. The Acting Returning Officer has a preference to use, wherever possible, any room in a school maintained or assisted by a local education authority, or a school in respect of which grants are made out of monies provided by parliament to the person or body responsible for the management of the school (this includes Academies). This use of schools guarantees that rooms are available each year, even at short notice, and are free of charge, though extra charges for heating, lighting and caretakers etc. are met by the Acting Returning Officer. Schools have good access and are usually in a prominent position within the polling district and are well known landmark buildings. How the review is conducted The Council formally announce that a review is to take place. (I am writing to all Councillors, MPs, the Police and Crime Commissioner and Euro MPs in advance of the formal announcement). The Council publishes the Acting Returning Officers proposals and invites comments. Interested parties such as local political parties and councillors will be consulted and views are invited from residents as well as those with specialist knowledge and interest in issues around accessibility. The Council consults the Acting Returning Officer who makes representations on existing and proposed polling arrangements. These are considered before final recommendations are made. Council Business Management Committee will approve or reject any new changes to polling district boundaries. The Electoral Commission has no role in the review process itself, but it can consider comments if people do not think the review has met the reasonable requirements of electors or taken sufficient account of the needs of disabled electors. Timetable for this review Notice of start of review10 February 2017Publication of the Acting Returning Officers representations10 February 2017Deadline for comments17 March 2017Final comments (on AROs representations) to be received by17 March 2017Comments on changes to AROs representation to be received by22 September 2017Report to Council Business Management Committee, to approve and adopt the revised scheme23 October 2017Arrangements come into force when the revised Register is published1 December 2017 A list of the proposed polling districts and polling places is available to download on  HYPERLINK "http://www.birmingham.gov.uk/elections" www.birmingham.gov.uk/elections. The document shows projected electorate and the estimated number of electors registered at any new developments within each polling district. A separate document lists the roads for each polling station, and any access problems we may be aware of. A set of ward maps are also available showing the locations of the polling places, and indicating the projected electorate figures, including the estimated new build figures. It should be noted that the number of electors shown on the report includes electors with postal votes who will not attend the polling station in person - unless they cancel their postal vote in the future. We have taken the opportunity to rename the polling districts using a 3 letter naming convention to help identify the ward name. There are some wards where the ward boundary and the current parliamentary boundary are not coterminous. In such cases the streets affected have been put into a separate polling district, irrespective of elector numbers, so that they are easily identified at a parliamentary election or by election. Again, to aid identification, the polling district has been given the letters of the ward it belongs to with the addition of lettering to identify the parliamentary constituency they still remain part of. Once the register is published on 1st December 2017 we will have a more accurate set of electorate statistics moving into the all-out elections in May 2018. 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